Project Documentation Coordinator

The George E. Booth Co. is a family-owned and operated industrial automation sales company looking to hire their next full-time Project Documentation Coordinator.  Visit www.gebooth.com to learn more about the company values, products, and industry. A clean driving record is required for this position. This role comes with a competitive compensation plan. All candidates must be legally authorized to work in the United States.

Responsibilities for the Project Documentation Coordinator  

1. Evaluate customer needs (Vendor Document and Data Requirements) and determine path forward to deliver the appropriate scope.
2. Collect and maintain documentation packages, ensure transmittal of documents to customer after careful examination of document completeness, accuracy and conformance to standards and specifications of the customer.
3. Coordinate with internal and external stakeholders to resolve documentation challenges and drive successful completion of documentation packages within the required timeline; confer with suppliers to resolve discrepancies and expedite resolution.
4. Compile required amendments to documents as well as monitor and control document revisions including changes.
5. Collaborate with and assist in expediting customers to receive back documents along with coordinating comments, reviews, and approvals until completion.
6. Proficient working in digital environment (Office365, CRM systems, databases, and PDF tools).
7. Strong written and verbal communication skills, strong interpersonal skills; comfortable collaborating in a mutual influence environment.
8. Strong customer focus and ensures that the customer perspective is the driving force behind decisions and activities.
9. Self-management: ability to work on multiple scopes in parallel and follow through to completion.
10. Ability to negotiate with internal and external stakeholders on deadlines, expectations, and drive to resolution.
11. All other duties as assigned by supervision.

 Requirements for the Project Documentation Coordinator   

• Bachelor's Degree in technical, administrative or related field preferred, but not required.
• One to three years of related experience in coordinating, administering, organizing or analyzing documentation retention, bid specification requirements.  
• Attention to details, organizational aptitude, and superior customer service skills necessary
• Strong communication skills whether written, verbal or otherwise required, especially using moderately complex terminology and concepts.
• All candidates must be legally authorized to work in the United States.
  

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